Development Events Coordinator

Development · Boston, Massachusetts
Department Development
Employment Type Full-Time
Minimum Experience Mid-level

POSITION: Development Events Coordinator
REPORTS TO: Director of Institutional Giving and Events
START DATE: January 10, 2021 or as soon as possible
DURATION: Full-time
LOCATION: 21 Dry Dock Avenue, Boston, MA 02127


POSITION SUMMARY:

The Development Events Coordinator plans and facilitates up to eight fundraising events throughout the course of the year. They are also responsible for managing a small portfolio of annual in-kind donors related to events, driving ticket sales, and supporting the development team throughout event fundraising efforts. The Development Events Coordinator will also ensure fulfillment of all sponsorship benefits and work with the full development and communications team on event collateral and communications.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

Event Coordination (80%)

  • Oversee the implementation of all fundraising events with a particular focus on our two major events, the Evening Expedition Gala and 4K Trail Run.
  • Maintain internal calendars, timelines and project management documents to ensure successful execution for all events.
  • Manage event software, registration, and attendance process and tracking.
  • Identify and manage vendors, including caterers, AV companies, graphic designers, venues, photographers, run-timer companies, and other consultants for events.
  • Manage the event expenses, ensuring they come in on budget and all invoices are paid on time and tracked accordingly.
  • Manage event auctions, including setting and meeting annual goals, procurement, tracking, promotion, and mobile bidding.
  • Draft event-related communications, including email outreach and campaigns and web pages.
  • In collaboration with the Communications Team, drive creation and production of event collateral, including event invitations, programs, promotional items, and flyers.
  • Work with Development Operations Manager to create and manage distribution lists for invitation mailings, including the coordination of in-house mailings and managing our relationship with the mail house.
  • Support event committee meetings, including prep, minute-taking, and follow-up.
  • Support the department’s Corporate Volunteer Program by participating in and occasionally leading service days on Thompson Island (training provided)

Fundraising (20%)

  • Maintain a portfolio of in-kind donors, including silent auction donors and event vendors, while also identifying new prospects for in-kind support of events.
  • Drive ticket sales from new and returning donors and take an active role in donor solicitations.
  • Help track revenue and ticket sales and ensure donor data is up to date and tracked in Raisers
    Edge software.
  • Support event data entry and data cleanup projects.


ACCOUNTABILITIES:
This position reports to the Director of Institutional Giving and Events and works alongside a peer group of 13
team members within the Development Department. They will occasionally supervise volunteers and/or interns
as related to their role.


QUALIFICATIONS:
Bachelor’s Degree preferred or comparable work experience
2+ years of verifiable work history, specifically with event planning
High degree of proficiency in Microsoft Office suite of programs
Working knowledge of CRM databases, Raisers Edge preferred
Ability to speak and write persuasively and professionally
Superb attention to detail and commitment to highest quality outcomes
Demonstrated ability to work independently and collaboratively
Creativity, outgoing personality, and ability to work well with many types of individuals


WORK CONDITIONS:
This is a full-time position which is temporarily remote but will be primarily based out of Thompson
Island’s mainland office in Boston’s growing and vibrant Seaport District. Some night and weekend work
required.


PHYSICAL REQUIREMENTS:
Must be able to lift and carry 20+ pounds

Must be currently vaccinated against COVID-19


COMPENSATION AND BENEFITS:
Salary commensurate with experience. Employer sponsored health insurance with the option to select
between two comprehensive, valuable plans. Premier dental plan. 401(k) retirement plan with
competitive match. Generous paid time off including vacation, holidays, personal/sick days, and parental
leave. Flexible scheduling, pursuant to position. Work that engages a diverse and dynamic community of
educators and learners, with the shared vision of shaping a better future for Boston students. A quality
work life in Boston’s vibrant Seaport district with frequent access to the natural wonders and positive
impacts of Thompson Island.

Thank You

Your application was submitted successfully.

  • Location
    Boston, Massachusetts
  • Department
    Development
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level