Development Coordinator

Development · Boston, Massachusetts
Department Development
Employment Type Full-Time
Minimum Experience Mid-level

POSITION: Development Coordinator
REPORTS TO: Chief Development and Communications Officer
START DATE: Year Round, January 15 or as soon as possible
DURATION: Full-Time
LOCATION: Boston, MA


POSITION SUMMARY
The Development Coordinator will be an important member of Thompson Island Outward Bound’s expanding Development Team. Reporting to the Chief Development and Communications Officer, the Development Coordinator will support day-to-day fundraising activities and operations for the Development Team and the Office of the President and CEO. The position is ideal for someone seeking a launching point for a career in the nonprofit arena within a well-respected organization with a track record of success.


ESSENTIAL DUTIES AND RESPONSIBILITIES


Engagement Events and Activities
• Support execution of stewardship and cultivation events, including but not limited to managing bulk mailings, organizing event materials (nametags, registration lists, etc.), and assisting with event set-up and on-site registration.
• Facilitate donor site visits and follow-up, including scheduling logistics for donors and staff and ensuring post-visit follow-up.
• Provide primary administrative support to Board of Trustees and Board of Advisors, including preparing meeting materials, scheduling meetings, and recording and distributing meeting minutes.


Team Support
• Provide general administrative support to the Development Team, including performing data entry, processing, and tracking invoices, managing subscriptions, and tracking expenses.
• Manage calendars for the Development Department, The Chief Development and Communications Officer, and the Office of the President and CEO, tracking meeting information and outcomes in Raiser’s Edge.
• Manage inventory of promotional items, recognition gifts, letterhead, postage, office supplies, nametags, marking materials, etc.
• Participate in both internal and external meetings, taking minutes, coordinating follow-on agenda items, and reporting back to the Development and Communications teams with relevant updates.
• Support Database Manager in generating timely acknowledgement letters for all contributions, including receipts to donors, members, and funding organizations, and periodic “thank you” stewardship.
• Assist in collecting information for use in development materials including photographs, talking points, financial data, and program quantitative information.
• As needed, help to support stewardship activities for individual donors, including quarterly newsletters, annual reports, donor videos, mailings, and holiday cards.
• Other tasks as needed, including special projects.


ACCOUNTABILITIES
This position reports directly to the Chief Development and Communications Officer. This position will work with other on projects and will take direction from the project manager on those projects.


QUALIFICATIONS
• Operates with a high degree of integrity and respects diverse perspectives
• A nimble, creative thinker with a proven ability to take initiative and tackle complex challenges
• Flexible, collaborative, positive, and team-oriented
• Open to feedback
• Strong commitment to equitable education
• Bachelor’s Degree or1-2 years of experience in an administrative role
• Proficiency with MS Office, Outlook, Excel, Word, PowerPoint, and G-Suite
• Demonstrated customer service and communication skills
• Strong collaborative team player able to work independently and as a self-starter in a dynamic, results-oriented, and entrepreneurial environment with tight deadlines and rapidly changing priorities
• Demonstrated ability to manage multiple projects and tasks at once
• Highly organized and process oriented
• Strong time management, project management, and organizational skills
• Experience with Raiser’s Edge or other donor management software preferred


WORK CONDITIONS
Diversity and inclusion are priorities for our organization. We strongly believe that encouraging a broad range of opinions, ideas, and perspectives drives creativity, innovation, and excellence. In the Development Office, we are committed to advancing equity by building a team with diverse identities and experiences.


This position is full time. Due to COVID-19 workplace safety guidelines, most employees are working remotely, a hybrid return to the office is planned for 2022, and when it is safe this position will be full-time out of the Drydock offices.


PHYSICAL REQUIREMENTS
Must be able to travel by ferry and traverse an island for site visits.


COMPENSATION AND BENEFITS
This is a non-exempt, full-time position. Competitive salary, commensurate with experience. Employer sponsored health insurance with the option to select between three comprehensive, valuable plans. Premier dental plan. 401(k) retirement plan with competitive match. Generous paid time off including, vacation, holidays, personal days, parental and sick leave. Flexible scheduling, pursuant to position. Work that engages a diverse and dynamic community of educators and learners, with the shared vision of shaping a better future for Boston students.

Thank You

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  • Location
    Boston, Massachusetts
  • Department
    Development
  • Employment Type
    Full-Time
  • Minimum Experience
    Mid-level